An ATS is a software application that employers use to screen resumes. Think of it like a gatekeeper that filters out unqualified candidates by scanning for specific keywords and structured information. However, if your resume isn’t formatted in a way that the ATS can easily scan, you might be filtered out despite being a perfect fit for the role. Common formatting issues include using complex tables, images, or unusual fonts which aren't ATS-readable. These issues mean your resume might not accurately show your skills and experiences. Therefore, understanding ATS-friendly formatting is crucial to moving past the initial stages of the hiring process.
ATS systems rely on recognizing standard section headings to categorize your information properly. If you experiment with creative headings, such as 'My Journey' instead of 'Experience,' the ATS might fail to categorize that section correctly, leading to a mismatch in skills screening. Stick with universal headers like 'Education,' 'Experience,' and 'Skills' that can be easily identified. Using recognizable headings not only helps the ATS understand what's on your resume but also makes it easier for hiring managers to comprehend your career trajectory quickly.
The font style and size you choose can significantly impact how your resume is read by an ATS. Fonts like Calibri, Arial, or Times New Roman are known to be ATS-compatible because they are simple and clear. Script or stylized fonts might look appealing visually but can become unreadable in the ATS parsing process. As for size, anything between 10 and 12 points is readable by both ATS and human recruiters. A clean, readable font ensures that your qualifications aren't lost in translation during the initial screening.
While it can be tempting to use tables and columns to organize information neatly on your resume, many ATS systems can't process this format. The software reads resumes in a straightforward, linear format, so tables can disrupt how information is interpreted. Instead, use clear section breaks and bullet points to delineate different pieces of information. This approach not only maximizes ATS compatibility but also helps human readers rapidly identify key points during the review process.
Bullet points make it easier for both ATS software and hiring managers to digest the information on your resume quickly. Instead of lengthy paragraphs, bullet points provide a simple way to list responsibilities and achievements. Start each bullet with an action word and keep statements clear and concise. For example, instead of saying, 'Managed a team of developers to increase project efficiency,' write 'Led a 5-person development team to improve project efficiency by 20%.' This concise formatting shows tangible impact and is easily processed by ATS.
Tailoring your resume to include keywords from the job description is a key factor for ATS optimization. These systems filter resumes based on specific industry terms and functions listed in the job posting. Carefully read the job description and identify core skills or qualifications that are required. Naturally incorporate these terms into your resume where relevant, especially in the 'Skills' and 'Experience' sections. Avoid overstuffing as this can lead to an incoherent resume. The goal is genuine alignment between your skills and the job requirements.
The file format in which you save and submit your resume can also impact how it is read by an ATS. While PDFs are typically used for preserving formatting, some ATS systems might have trouble parsing them. Most ATS will reliably read a .docx or simple text (.txt) file format without issues. Always check submission guidelines in the job posting for specifics, but when in doubt, a .docx is a safe bet. This ensures that the ATS can scrape your information accurately without conversion errors.
Before hitting the submit button, it’s vital to catch any mistakes that could confuse an ATS. Running a diagnostic tool can point out technical issues, like missing keywords or incompatible formats. This feedback gives you a chance to adjust your document for better ATS compatibility. If you're feeling confused or overwhelmed, trying a free tool like Ghosted can be the first step in refining your resume. It's a straightforward way to identify what adjustments could enhance the chances of your resume being 'seen' by both technology and human eyes.
Upload your resume and get a free diagnostic in 2 minutes. No account required to start.
Get my free diagnostic →